President, Chairperson or Authorized Representative:

TERMS AND CONDITIONS

The City of Grapevine, Texas, hereinafter called the "City," and __________________ hereinafter called the "Group," recognize the need and the desirability of clean, well maintained parks, trails, roads, shorelines, etc., and are entering this Agreement to permit the Group to contribute toward the effort of maintaining a clean and well maintained areas owned or leased by the City of Grapevine.

By signature below, the Group, both jointly and severally, acknowledges the hazardous nature of the work and agree, both jointly and severally, to the following terms and conditions:

•    Participants in the Group agree to obey and abide by all laws and regulations relating to safety and such terms and conditions as may be required by the Director of Parks and Recreation for special conditions on a particular adopted area.

•    When participants are 15 years of age or younger, the Group shall furnish adequate supervision by one or more adults.

•    Groups shall be required to adopt for a minimum period of at least two (2) years and pick up litter a minimum of six times per year.  Each request will be reviewed by the City Council and the Parks & Recreation Advisory Board.  If the group does not  pick up litter at least six (6) times per year, the contract will not be renewed.

•    The Group shall not subcontract or assign its duties or responsibilities to any other group, organization or enterprise.

•    The Group shall appoint or select a chairperson to serve as spokesperson for the Group.

•    The Group  can obtain required supplies and materials from the City during regular business hours.

•    Individuals shall wear City-supplied and approved safety vests during any work performed on medians and roads.

•    Each Group shall be responsible for prohibiting participants from either possessing or consuming alcoholic beverages while on the adopted section.

•    Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water while participating in litter pickup on the adopted section.

•    The Group shall have the option of renewing the agreement subject to the approval of the Parks & Recreation Advisory Board.

•    The Group shall release, relieve, hold harmless and indemnify the City, its agents, servants and employees for any and all actions, claims, injuries, lawsuits arising out of or in any way connected to the activities connected with the Adopt-An-Area program.

The City agrees to accomplish the following:

•    Work with the Group to determine the specific park or trail to be adopted.

•    Erect a sign at the adopted area with the Group's name or acronym displayed.

•    Provide safety vests, trash bags, etc.

•    Remove the filled trash bags or other debris the following week after maintenance performed.

If in the sole judgement of the City, it is found that the adopting Group is not meeting the terms and conditions of this agreement, upon 30 days notice or a shorter period in the event of an emergency, the City may terminate the adoption agreement and remove the signs.  This agreement may be modified in scope or altered in any other manner at the sole discretion of the City.  The City reserves the right to modify or cancel the program at any time, and for any reason at its sole discretion.

The City and the Group both recognize and agree that in no event, shall the City have the right to control the Group in performing the actual maintenance of the area adopted by the Group, and, that the Group shall act as an independent contractor.

The City recognizes the Group as the adopting organization for ______________________ and the Group accepts the responsibility of maintaining this area and promoting a well maintained area in the city for a period beginning __________ and ending _____________.

I have read and agree to the terms and conditions above.